Options:
#1 Leave policy as is; or
#2 Modify as presented in the 105 request by Councilmember Rodriguez, Exhibit B (Redline) to read:
(a) Requests for proclamations can be made by any Council Members’ Office
(b) The Mayor and Councilmember filing the request will determine the language used in the proclamation, the Mayor will then direct his or her staff member to prepare the proclamation and the proclamation will be issued with all of the Council Member signatures.
(c) Upon receipt of the draft proclamation language, the Mayor and Councilmember filing the request will direct the City Manager to place the item on a meeting agenda depending on the nature and time-sensitive nature of the request; or
#3 Accept changes to policy in Exhibit C (Redline) to add line Item d to current policy:
(d) Mayor and City Councilmembers will sign all Proclamations. The Mayor’s Office will have an electronic signature file of each Councilmember on record to be used in the event that a City Councilmember is unable or unavailable to sign the Proclamation
If options 2 or 3 are chosen, adopt the resolution that reflects changes (Exhibit D) or (Exhibit E) Adopt a Resolution Entitled, “Resolution of the City Council of the City of National City, California, Approving an Amendment to City Council Policy Manual Policy 104: Rules of Procedure and Order for City Council Meetings – XIV Procedural Matters, E(2). (Proclamations)”